This series of articles on distraction is adapted from my eBook on Writing Motivation. In the first article in the series, I talked about the high cost of distractions and mentioned four things we can do to minimize them. The second article delved into how location choice can help prevent distractions. The next article will consider some ways to deal with distractions that can’t be prevented, while this one covers three prevention tactics: managing responsibilities, devising rules, and erecting barriers.

Manage responsibilities
Managing responsibilities means using planning and negotiation to minimize interruptions. If you want to set aside time every night from 9:00 to 10:00, tell everyone you know that you’re busy during that time and would appreciate no phone calls or spur-of-the-moment visits. If you’re a parent and have a spouse or partner, offer to take full responsibility for the kids during certain periods in exchange for your spouse doing the same thing during your pre-arranged work times. Almost anyone who might either interrupt you or be a means to head off interruptions is a good person to negotiate with to help keep these times undisturbed.

Managing responsibilities may also mean finding ways to keep yourself from being distracted by other obligations. In my interview with her, writer and entrepreneur Nancy Fulda talks about the effectiveness of taking care of small, nagging tasks before tackling the larger, more consuming ones: “The problem with that was that all those unfinished tasks weighed on my mind.  It was like a mountain of work hanging over me, this big dreadful pile of Things That Needed Done, and it sapped my energy like a vampire … The thing is, that huge dreadful mountain tasks seldom took more than an hour to complete.”

Devise rules
Devising rules means thinking about possible interruptions and coming up with solutions to head them off before you even get started. The resulting solutions are ones you can adhere to without thinking, for instance “Never answer the phone while practicing” or “When decluttering, never stop to read anything: instead, put anything of real interest aside in a ‘to read’ pile.” Rules have to be clearly planned so that there is no thinking involved. If one of your rules is not to open your e-mail program while you’re working on your finances or not to watch TV until your housework is done, then you’ll know that you’ll need to be strict about those rules in order for them to work. When you have preplanned responses like this, dealing with the situations you’ve anticipated does not take a large amount of attention, and therefore doesn’t require the wholesale reorganization of thoughts a full-fledged distraction would have forced.

My article on the value of rules in motivation is here . 

Erect barriers
Erecting barriers means taking physical steps to guard your work area from interruptions: a sign on the door saying “Please come back after 2:30 PM,” unplugging your phone or your network cable, putting on music that you work well to, and using earplugs are all ways to use barriers to temporarily shield your environment from the infinite distractions of the outside world.

Photo by mahalie

This series of articles on distraction is adapted from my eBook on Writing Motivation. In the first article in the series, I talked about the high cost of distractions and mentioned four things we can do to minimize them. This article follows up by discussing the first of those four, choosing your location. 

Location, location, location
To the extent that you have some control over the times and places when you are focusing on a goal you’re trying to achieve (like getting your finances in order, learning a language, or writing a book), good choices of working environment will help you work better and with fewer interruptions.

We don’t always consider the power a location can have to minimize distractions, but once we do, the kinds of locations are fairly self-evident: favor locations where there will be few distractions, and try to avoid places where you might run into friends or be expected to respond to people or events. The most accessible and convenient locations–your home or usual workplace–are often the most vulnerable to distractions because people will expect to find you there. But places where you’re less likely to be distracted, like a friend’s spare room or the library (when those kinds of places are options in the first place), often involve extra time and effort to reach, and therefore may discourage work on your goal or cut into your productive time.

While there’s no way around being bound to a location for some efforts, like decluttering, avoid being completely dependent on one location if possible: the more times and places you can use to work toward your goal, the more progress you’re likely to make.

To the extent that you have a choice, try to prefer working on your goal at times when you’ll have minimal distractions, as long as those times don’t offer other problems—for instance, late at night can be a peaceful and productive time to work, but not if you’re always exhausted by then, or if it will have a serious effect on you getting enough sleep, or if  your work would wake somebody up.

Sometimes it’s possible to get more uninterrupted time to work on your goal by shifting around more interruptible activities, like housecleaning. 

Mental work environment
Your mental work environment is also a key factor. You can prepare your brain by committing to the project you’re about to work on and setting a minimum amount of time to focus on it. Avoid shifting around among different kinds of tasks within one work session when possible–for instance, working a little on your business plan, then answering some correspondence, then coming back to the business plan–since when you make these shifts you’re effectively interrupting yourself.

In the next article in this series, we’ll dig into the other three strategies for minimizing distractions: managing responsibilities, making rules, and erecting barriers.

Photo by girolame

This post and the follow-up I’ll be posting next week are based on the “Handling Distractions” chapter from my new eBook, The Writing Engine: A Practical Guide to Writing Motivation. Have I mentioned it’s free to download and share?

The true cost of distraction
Distractions are pernicious for even more reasons than might be immediately obvious. They

• offer unwanted invitations to stop doing whatever we’re doing,
• require two mental “reboots,” one to address the distraction and another to return to work,
• interfere with focus and immersion–distractions lower the number of pieces of information and connections we can keep in mind at once and force us to retrace our steps,
• cut into time set aside for work toward a goal,
• make otherwise productive activities more frustrating and less pleasurable,
• encourage errors,
• help discourage us from doing constructive things in the first place (due to feeling like we won’t be able to work uninterruptedly), and 
• interfere with “flow” states, in which we’re engrossed in what we’re doing, highly productive, and enjoying ourselves.

If you have trouble screening out distractions, there are several useful techniques you can employ–but it may also help to know that focusing despite distractions, like virtually any other skill, is one that improves with practice. My experience certainly bears that out. It used to be that I couldn’t write or focus on work when there was any kind of noise around me, but there came a time when my home office had to share space with the playroom. Pushing through sometimes difficult writing sessions with kids playing in the background, I eventually became much more resistant to distraction, and a couple of years after that process began, I found myself cheerfully writing a book in the middle of a social gathering, and even contributing a little to the conversation from time to time. I  I didn’t do anything special to gain this skill except to keep trying to write even when distractions made it hard.

What our brains have to do to handle distractions
In his book Brain Rules: 12 Rules for Surviving and Thriving at Home, Work and School, developmental neurobiologist John Medina describes the process the brain goes through when it has to shift attention from one kind of task to another. It has to disengage from the first task, shutting down the systems it was using; assess the new task; fire up new systems for it; handle the new task; then go through the whole thing all over again when we switch back. Says Medina, “a person who is interrupted takes 50 percent longer to complete a task. Not only that, he or she makes up to 50 percent more errors.”

In other words, a two-minute interruption takes a lot more than two minutes away from whatever it interrupted. That interruption can also mean the difference between being in flow and being out of it

So, it pays to prevent distractions. There are at least four ways to do this: choosing your location, managing responsibilities, devising rules, and erecting barriers. Next week, we’ll talk about each of these strategies in more detail.

Image based on a photo by rachel_titiriga. In case you’re one of the lucky ones who might not recognize it, the blue thought bubble contains a blue screen of death.

I don’t know about you, but I’ve heard a lot of advice over time warning me not to push too hard at anything: “You have to ease into it” … “Moderation in all things” … “One step at a time.” It’s folk wisdom, founded in neither exceptional experience nor careful examination of the facts, and in many cases following it will ruin your chances at making any real progress toward your goals.

That’s not to say that there aren’t ways that moderation applies. For instance, trying to pay a lot of attention to more than one thing at a time is a doomed approach to making big changes in your life. Also, it’s sometimes necessary to take things in steps for safety’s sake, like not trying to go directly from no exercise program to extremely intense workouts. Apart from that, it’s just plain bad advice, and there are five reasons that’s so.

1. The status quo likes to be kept
The habits you already have, the situation you’re already in, and the choices you’re used to making are deeply ingrained. We’ve piled on connections in our brains to strengthen certain behaviors–these are our habits–and those strong behaviors need a lot of effort to overcome. The people in our lives expect us to act certain ways and may get anxious or even interfere if we change, even if we change in a healthy way. Activities we’re not used to turn out to have complications we haven’t solved yet and requirements we didn’t know about. Even a body that’s used to maintaining or increasing fat stores has physical mechanisms to prevent losing those fat stores too easily. If we want to overcome these obstacles, the most effective approach is usually to push hard–not to try something small and see if it makes an impact, because often it won’t.

2. Habits form much more quickly when behaviors are repeated close together
I’ve mentioned in a post about habit formation that in a study designed to determine how long it took people to form new habits, the only people who were actually successful at forming new habits during the study period were those who repeated the desired behavior virtually every single day. It is possible to form a habit by doing something three times a week or every four or five days, but it will take much, much longer than if you do that thing daily, and the results will take much longer to show.

3. Intense work on a goal provides quicker rewards
One of the problems with trying to change habits or pursue a goal is that often it’s hard to see whether we’re making progress, and if so, how much. This can easily lead to discouragement and apathy. By contrast, if we throw ourselves into working on a goal, the results are faster, more dramatic, and more motivating.

4. Immersion fosters momentum, focus, and smarter choices
When we are very active with something, working hard at it, we become immersed in that activity: we think about it more, we tend to become more committed to it, and we become more aware of opportunities. We also create momentum. For example, a writer who writes every day doesn’t have to spend the first part of each writing session brushing up on what went before, getting plans back in mind, etc.: the memories of the work are fairly fresh and therefore more detailed and easier to access.

When we’re more involved in a goal and therefore thinking about it more, we also make more connections in our minds regarding the goal and think of more ways to further our intentions.

5. Hard work makes goals into rules
I’ve talked elsewhere about how rules promote better self-control. The short version is this: if you have a rule that you’re trying to follow, and if the rule is well-designed, then whenever the rule applies, your choice is both clear-cut and obvious.

Of course, having a rule doesn’t automatically mean you’ll follow that rule all the time, but it does make it much more likely than if you didn’t have a rule. Without rules, we tend to talk ourselves into sticking with the behaviors we’re used to more often, which is not an effective way to change habits or improve our lives.

Doing hard work on a goal every day takes a lot of the waffling out of choices about that goal. For example, if I decide to do 30 minutes of filing in my office every day until my files are pristine, then I never have to ask myself “Should I do some filing today? I don’t know … there’s so much other stuff I need to get done …” Instead, I simply ask myself when I’m going to start. A lot of the nonsense gets brushed aside.

Sound extreme?
Does this kind of no-moderation approach sound extreme? If so, you’ve understood me perfectly. Extreme effort has a much better chance of providing meaningful progress than trying to ease in slowly, and yes, it can be a lot to get used to at first. But if you’ve ever had trouble making real progress toward a goal, ask yourself how hard you’ve pushed. If you’ve tried taking it easy on yourself, consider trying again–and this time not holding anything back. For most of us, going flat out will result in some discomfort, but the same is true even of moderate approaches. With an extreme approach, much of the early effort will pay off even if things aren’t done perfectly, and you won’t be left wondering any more whether change is possible, because you’ll see the evidence in front of you.

Photo by renatela

While we often focus on how willpower operates at the moments when we need it, there are some aspects of willpower that function best if they’re prepared beforehand. A couple of examples might demonstrate what I mean.

Running up against no-win situations
1. A business owner plans a meeting with a prospective client. Knowing that she tends to be late, she resolves to pay extra attention to being on time. On the day of the meeting, she works on her marketing plan for much of the morning before remembering that she has to complete some important work for another client before she goes. She rushes through the task, but by the time it’s done she’s running behind, and she realized belatedly that she still needs to gather some papers before she leaves. She decides she can’t afford the time to find the papers, hurries to the meeting, arrives 20 minutes late, and is very anxious during her presentation–particularly since she doesn’t have the materials she was planning on bringing.

2. A man has recently started to eat more healthily and has resolved not to eat some of the foods that he used to love because his doctor has warned him of the danger of serious heart problems. He decides late in the afternoon to take his wife to dinner and lets her pick the restaurant. At the restaurant they have many of his old favorites that he has been trying to avoid and not much else that sounds appealing. He ends up ordering something that sounds a little healthier than his usual fare but turns out to be pretty much just as bad. His recent successes with healthy foods doesn’t feel so inspiring any more.

When no-win situations can be won in advance
In both of these examples, the individual is relying completely on acting well when the key decision–to leave on time, to choose something healthy–comes. The woman doesn’t consider making special plans to ensure she won’t be late, and the man assumes that eating right means just deciding well when he gets to the restaurant. Yet when the moment of truth comes along, the woman finds she is still busy with another priority, one she can’t set aside, and the man finds he has few good options.

Both of these situations show people who are trying to change habits using a “business as usual” approach. The problem with this is that changing habits by definition means not doing what we’re used to doing. Both the businesswoman and the man who is trying to protect his health are assuming that if they “just try harder” in some indefinable way, they will succeed. “Just trying harder” doesn’t work: what works is trying differently. In these examples, trying differently means preparing.

So how might the situations come out if the people involved prepare? Let’s take a look.

Using preparation to make willpower easier
1. A business owner plans a meeting with a prospective client. Knowing that she tends to be late, she decides to schedule the time she has before the meeting to ensure that she leaves not just on time, but 10 minutes early. She calculates how much time that will leave her in the morning and reviews her obligations. This shows her that she has to complete some important work for another client before she leaves, and that therefore she’ll need to start on that important work first thing in the morning. She would also like to work on her marketing plan, and thinks she might have time to complete that too, but she makes sure she schedules it second just in case. She completes the work for the other client in the morning and sends it out an hour and a half before it’s time to go. Then she sets an alarm clock for five minutes before departure time and begins work on the marketing plan. She’s not finished with the marketing plan when the alarm goes off, but she gets up and gathers her things. She realizes she needs to get some papers to bring with her and spends ten minutes getting them, but since she had built in a small buffer, she still arrives at her meeting a few minutes early, fully prepared.

2. A man has recently started to eat more healthily and has resolved not to eat some of the foods that he used to love because his doctor has warned him of the danger of serious heart problems. He decides late in the afternoon to take his wife to dinner, but realizes that unless they go to a place with something healthy he likes to eat, he might be in danger of ordering one of his old favorites. He talks with his wife and picks a restaurant that sells a lot of deep-fried foods but that also has a salad bar he likes. On the way to pick up his wife he realizes that he should do everything he can to prevent buying something fried, so he resolves to refuse a menu and preemptively order the salad bar. At the restaurant, the waitress tries to press the menu on him just so that he can see all the options, but he insists that he would like the salad bar even before they sit down. He has the salad bar and it’s pretty good, even if it’s not as good as the chicken fried steak and cheddar cheese soup he would usually have eaten. He even chooses to have the vinaigrette instead of his usual ranch dressing. He does eat some of his wife’s french fries, but not very many.

Perfection is optional
In the examples with preparation, both the business owner and the health-minded man still made mistakes. The business owner could clearly benefit from even more planning, and the health-minded man would do better to completely ignore his wife’s food–but both of them were essentially very successful, and their success was based not on somehow summoning up powerful reserves of self-control, but on steering their own behavior through preparation, and on recognizing their limitations.

All that effective preparation requires to aid willpower is a willingness to look into the future and think about the places where we’re vulnerable to fall into bad habits. In some cases, preparation can get us out of impossible situations (like needing to finish a project before leaving but also needing not to be late), and in others it can just make good choices easier (like providing an acceptable alternative to deep-fried food).

There is no substitute for a good choice
Preparation isn’t a substitute for making good decisions, though: the business owner could have chosen to work “just a little longer” on the marketing plan and ended up late after all, and the health-minded man could have taken the menu from the waitress just to avoid seeming unpleasant, then ended up ordering something he ultimately didn’t want to be eating. Good choices here means surrendering to our own priorities, giving up on the idea of finishing the marketing plan right away and being willing to seem a little unfriendly to the waitress if those things turn out to be  necessary for sticking to our goals.

What’s your greatest difficulty with willpower or self-motivation? Is there anything you could easily do ahead of time to tip those kinds of situations in your favor?

Photo by .imelda

Some of the most powerful obstacles to self-motivation are broken ideas (or “cognitive distortions,” to use the formal term). A broken idea is any false thought that makes it harder to solve problems constructively. An introduction to them can be read here.

Examples of broken ideas
1. A man has been applying for jobs, but isn’t getting any interviews. He thinks “No one wants to hire me. I’m going to run out of money and be homeless.” This kind of thinking will make it harder for him to be motivated to apply for more positions, and he will tend to come across as less confident and positive to potential employers when he does have contact with them.

2. A mother is late dropping her children off to school, then has can’t get the car started when she tries to leave the school. She concludes “This day is a disaster.” This puts her in a pessimistic frame of mind, so that she tends not to do things that would make her day better and to interpret events in the worst possible light. (For more on this specific situation, see my articles Having a Bad Day? Here’s Why and How to Stop Having a Bad Day.)

The Red Flag
Detecting that a broken idea is in place is easy in the sense that, if you’re feeling bad, there’s a very good chance you’re nurturing one or more broken ideas. Being willing to pay attention to your own thinking does take some effort, which you can help bring out of yourself by committing to being mindful of your thinking in bad situations. It’s often harder to do this because of mood congruity, which gets in the way of imagining better times when we’re experiencing negative emotions. Fortunately, since we generally don’t like feeling bad, we’re often also driven to seek relief, which idea repair can provide.

Finding the broken idea
Identifying the broken idea requires reflecting on what we’ve been telling ourselves, whether mentally or (and this often easier) by writing it down. If you’re not sure what you’ve been telling yourself, start by writing down your present thoughts about the situation: broken ideas tend to persist as long as the mood they cause. This makes it possible to examine thoughts and figure out where they’re broken.

But What if The Broken Idea Is True?
Broken ideas are generally false (or at best, nothing more than a pessimistic guess), and they fall into specific categories of falsehoods. It’s easy to mistake them as truth because they often seem plausible: the job applicant might not find a job soon if he keeps searching in the way he is now. The mother’s experiences so far in her day have been unpleasant.  Yet short of having supernatural powers, neither one of them can infallibly predict what will happen going forward, and both of them are taking a small number of incidents and imagining that they describe a large, absolute pattern.

Categories of broken ideas
To identify a broken idea, compare it to these categories. Devised by Dr. David Burns, they not only make it easier to spot a broken idea: they also supply the solution in a way described in more detail in Wednesday’s post.

• All-or-nothing thinking: Seeing situations in black or white; thinking in absolutes.
• Overgeneralization: Taking separate incidents, like rejected job applications or being late, and concluding that they’re controlled by a large, unvarying pattern.
• Mental filtering: Putting all one’s attention on negative qualities.
• Disqualifying the positive: Dismissing good factors in a situation.
• Mind reading: Making sweeping assumptions about what other people are thinking.
• Fortune telling: Making assumptions about how the future will turn out.
• Magnification and minimization: Exaggerating information, often to support a negative viewpoint, for instance exaggerating someone else’s positive qualities to make yourself look worse or their negative qualities in order to make them look like a villain.
• Emotional reasoning: Assuming that because something feels like it’s true, it is true.
• Should statements: Imagining that the way we want things to be has direct influence over how things really are. Often involves anger at other people for not acting the way we would make them act if we were in control of them.
• Labeling: Using words to generalize or explain a person or situation in a way that’s misleading or incomplete.
• Personalization: Exaggerating our idea of how much a situation relates to ourselves; taking responsibility or blame for things that are not in our control.

Wednesday: Repairing Broken Ideas
Once we’ve identified a broken idea, we can work on repairing it. My follow-up article addresses this step by step.

Photo by johndan

In this article, I talk about Decision Logging, a practice of writing down each decision, action, condition, or major thought about a goal that’s important to you as it happens to become much more aware of your mental process. Elsewhere, I describe the importance of feedback loops in self-motivation. Following up on Wednesday’s article on how tracking behavior helps weight loss, it’s worth our time to look at a more intense feedback strategy that keeps our goals front and center in our minds, but doesn’t require the high amount of time and attention that decision logging takes: tracking progress daily.

How to Track Behavior for Feedback
For weight loss, daily tracking comes in a particular form: writing down information throughout the day like foods eaten with their nutritional stats, exercise done, and weight. For other kinds of goals, often reviewing once a day in the evening, or twice a day in the morning and evening, provides a similar benefit. Tracking isn’t the same thing as feedback, but it is a key component. Without reliable, consistent information about our behavior–whether that comes from jotting down notes in the moment, reflecting back over the past week, or from some other process–there’s no opportunity for feedback. Once we have that information, we can proceed to the next step in our feedback loop, which is making judgements about our behavior: what worked well, and what didn’t? From there, we can make plans for the future: more of this, less of that, try this new thing, and watch out for this other pitfall. We start with raw information and work our way through to an action plan tailored exactly to our current circumstances and progress.

The once-a-day approach only needs to take a few minutes. With it, you answer a few questions:

• What did I do today that moved me toward or away from my goal?
• What do I think about those choices?
• What would I like to do the same or differently tomorrow?
• What am I learning from this?

The twice-a-day approach is similar, but with it the morning session has more to do with planning for the current day, and the evening session has more to do with reflecting on the day that has passed.

Tracking and reflecting on progress each day doesn’t need to take more than five minutes, and it’s very effective in keeping a goal alive and moving forward. It’s also instrumental in forming a habit of reflecting on progress, and getting to that level of awareness creates an enormous advantage in pursuing goals in the future.

The Top Obstacle to Tracking
One of the biggest dangers in tracking progress is not tracking whenever there’s something bad to write down. If I’m trying to teach myself French and don’t study at all during the day, I might be tempted not to track on a day when all I can say is “Didn’t do any studying today. Could have studied during lunch and/or instead of watching reruns of House.” When we think about it, though, it’s not really all that traumatic to write down the equivalent of “I didn’t do as well as I hoped today, but I’ll try to do better tomorrow.” If I don’t write that kind of thing down, I’m likely to forget how I got off track, which makes me pretty vulnerable to that problem in future. And tracking the lack of progress keeps up my habit of tracking, which makes it more likely I’ll both think about and possibly even do some French studying the next day. Finally, tracking is a victory in itself: even if I haven’t learned any French, I’ve done my tracking, which means I did put at least a little effort into my goal. This can be a badly-needed morale boost when the more workaday steps toward a goal aren’t going so well.

Not all goals lend themselves easily to being tracked in writing, but with a little creativity, it’s possible to find something meaningful to write down daily about almost any goal. Doing this accomplishes one of the most important steps in self-motivation, which is keeping the goal in mind every day, and it goes a long way toward helping us understand our own behavior better–and therefore understanding better how to change it.

Photo by Bruno Gola

My current reading is Dr. Daniel S. Kirschenbaum‘s 9 Truths About Weight Loss. Kirschenbaum teaches psychiatry and behavioral sciences at Northwestern University, is the director of the Center for Behavioral Medicine in Chicago, has  done a good deal of original research in weight loss, and has consulted for the U.S. Olympic Committee and Weight Watchers–so we could be excused for assuming he has a pretty good idea what he’s talking about. I’ll review the book itself in a near-future post, but for now I want to make use of a point that, he demonstrates, is powerfully supported by research: among people who are trying to get fit, those who track their progress are a lot more successful than people who don’t.

How Strong Is the Connection?
In fact, the connection between keeping track of what behavior and actually making progress (in terms of losing weight, which isn’t a perfect measure, but has some value) was very strong. People who were very consistent about tracking their diet, exercise, and weight tended to consistently lose weight; people who were a little inconsistent tended to have just a little weight loss or to maintain their weight; and people who weren’t consistent didn’t tend to have any success at all.

Even a person who is normally very consistent will tend to stop losing weight when they stop tracking, according to the studies Kirschenbaum cites (including his own research). For instance people who were very careful about tracking their progress over the holiday season were much more likely to maintain or lose weight than people who didn’t track their progress. Just to repeat that for emphasis: these people were losing weight over Thanksgiving and the December holidays, no mean feat.

Tracking as Feedback
The value of tracking may not be that surprising when we consider the importance of feedback in self-motivation: after all, if I don’t exactly know what I’m doing, how can I change it effectively to point myself in the right direction? And we human beings tend to fudge things a bit in our favor. If I eat well for most of the day but have a piece of peanut butter pie with lunch, and if I don’t track calories, I may think I did pretty well–while in reality, that one piece of pie is (for me) about 40% of my daily calorie limit, which means it’s a good bet I completely missed my target. My vague impression that I did well, aided by a desire to forget the piece of pie, reinforces the idea that I’m doing well and my frustration when the scale has a different opinion.

How Long and How Often?
Kirschenbaum feels that successful weight controllers (his term) need to track their progress–especially what they eat, whether in terms of calories, exchanges, planned meals, or any other accurate measure–at least 75% of the time. That may be so, but other research also implies that doing something 75% of the time is not enough to make it an ingrained habit. That suggests that tracking as close as possible to 100% of the time is much more effective, since beyond the benefits of tracking itself, you begin to acquire a good habit that can eventually almost automate that behavior for you.

Though it might seem as though tracking everything you eat would be tedious and time-consuming, according to Kirschenbaum “It takes less than 2 minutes to do a whole day of both writing down fat grams, calories of everything eaten, and exercise; less than 1 minute for most people.” I’ve done this myself for some time, and I have to say that Kirschenbaum’s time estimate seems just about right, although it’s easier for me now that I know the numbers on a lot of foods by heart. Back while I was still learning, it probably took me longer–maybe 4 or even 5 minutes a day.

So time to do the tracking isn’t really a barrier: the real barrier (and I’ll talk more about this Friday) is not wanting to immortalize our own bad choices.

Following Up
Interested in what the research has to say? Take a look at The Impact of Regular Self-weighing on Weight Management: A Systematic Literature Review.

As useful as tracking is for weight loss, it can be just as strong a tool in other kinds of self-motivation. In Friday’s article I’ll talk about ways to make use of tracking to get and stay motivated toward almost any kind of goal.

Photo by Eric Mallinson

You would think a garage sale wouldn’t be difficult to figure out. You prepare a little, you advertise, you put things on card tables, you wait. I’ve been wanting to help my son set up a garage sale of a lot of things he’s outgrown, where he could be in charge and receive the profits, but I’ve been stopped by the idea that I can’t. I live in a fairly rural area, on a dirt road that doesn’t get any traffic. I’ve been held up by this idea that we should have a garage sale, but I don’t know how to set it up so that people will actually come.

I was thinking about the garage sale this morning and once I really turned my attention to it, I realized the idea that I didn’t know how to make it work was ridiculous. We will either have a garage sale or we won’t. If we do, we’ll either have it here or have it somewhere else. If we have it somewhere else, we just have to figure what lucky friend is going to get us taking over their porch or garage soon, and ask permission. The only reason I’ve been thinking “I don’t know how” is because I haven’t been wanting to face it. Garage sales take preparation, which I don’t feel like I have time for, and they last a whole day, which I definitely don’t have time for, and what if no one shows up and all of the effort is wasted and we still have the things left over? It’s not that I don’t know how to do it, it’s that the idea has been making me anxious. Dealing with anxiety has a lot to do with facing things and answering questions. A few simple answers sorted my situation out. We should have the sale, because my son will enjoy earning the money and will learn about money from it, and because we need the room the old things are taking up, and because it’s a waste to have them here if we can get them to someone who will actually use them. We should have it here so that he can mind the sale and I can do the other things I need to do, checking in with him regularly. And we’ll attract traffic as well as we can by putting signs out on the main road right near us, which will probably give us more custom than we would get in a suburban neighborhood.

Your something may not be as easy to figure out, but there are several useful ways to do something you don’t know how to do. So, what are they?

1. If you really can’t do it, move on
If you really have no way of accomplishing the task in front of you, even after reading the rest of this article,  then the problem isn’t doing the task: if you honestly can’t do it, then it’s not your responsibility. Instead, the problem is facing the inevitable consequences of not doing it. This requires a difficult but powerful tool: surrendering to reality.

The same situation applies if the only way you can do the thing in question is to not do something more important. For example, if the only weekend we could do the garage sale was the only opportunity we’d get for some time to see family members visiting the area, then we’d need to give up on the garage sale. Fortunately, there are often more options than there seem to be at first, which is what the rest of the article is about.

2. You don’t have to do it if it doesn’t need to be done
Sometimes we resist doing things because they really don’t make sense for us to do. If it were for me instead of my son, I probably wouldn’t have the garage sale at all, because the amount of money it brought in wouldn’t justify the time. Instead I’d donate everything to a local recycle shop, which would sell the items to lower-income people for very affordable prices. If you feel concerned about how you’re going to tackle a problem, make sure first that it makes sense for you to do it at all before you start worrying about how.

3. Do it differently if there’s a better way
Sometimes difficult problems become much easier if they’re approached in an unexpected way. If you have something you’re worried about doing, consider whether there are other approaches you could take that would simplify things. If my son had a few major items and otherwise mostly things that would sell for next to nothing, he could sell the major items on eBay or Craigslist, still learning about money and reaping the rewards, and we could give the rest away to the recycle shop.

4. If it can wait, improve your position and then do it
Some tasks need improved skills before they can be done well, in which case a combination of practice and patience will put you in a much better position to get the thing done, provided it can wait. Keep in mind that research overwhelmingly supports the idea that practically anyone of at least average intelligence can excel at almost anything if they get in enough deliberate practice. If I were worried my son wouldn’t do a good job of running the sale, we could spend some time doing pretend sales and finding educational computer games about buying and selling to help him learn. We’d have to decide whether the sale was worth the effort and whether we could wait that long to get the unneeded things out of the house, but it’s possible the effort spent learning about money would be more than worthwhile.

Other tasks benefit from a change in situation. If I were going to move in the near future to a location that’s better for a garage sale, I might store the sale items away and have the sale there once we’d moved.

5. If it would work better with help, get help
Sometimes a little advice or active assistance from a friend, family member, mentor, or even a hired professional can go a long way. This might be as simple as getting a better idea of the task from someone who’s done it already, or as involved as finding and hiring a business manager for your new venture if you’re great at the core activity of the business but not so great at marketing, accounting, and the other general business tasks. For example, I probably have friends who have things they’d want to sell too, and a two- or three-family garage sale might attract more people.

6. If it works best to do it now, just do it the best you can
If it needs to be done, if there aren’t good alternatives, if others can’t really help, and if it’s best to do it now (due to ongoing problems, limited opportunity, a deadline, etc.), then you’re in the same place I was: face things and provide answers. If you don’t know the answers to the questions, get the best information you can and answer them as well as you can. If you’re having trouble facing things, it’s probably due to broken ideas, which means it’s fixable.

7. If you know what to do but don’t feel motivated, get in touch with your reasons
Of course, it might be that when you think about it, you realize you really do know how to tackle this goal, and it really is an important one, but you don’t feel inspired to get in motion. If that’s the case, it can help a lot to get in touch with your real reasons for accomplishing the goal. If they’re someone else’s reasons, or if you’re just trying to fulfill expectations or fit some role, then it may be that it’s not such a good goal for you after all. But if the reasons are your own, get in touch with them: write down what made you decide to do the thing in the first place, or visualize what it will be like to do it–or to have gotten it done.

Regardless of what approach you take, remember that “I have to but I can’t” is a logical impossibility. If there’s really no way to do it, you’re off the hook: no one can make you do something you truly can’t do. If there is a way to do it, all you have to do is figure out whether you’re going to decide to, and if so what the best way is. There’s not always a good way, but there is always at least one best way. I hope you find yours. As for me, I have to help my son go sort through some old toys.

Photo by m.gifford

Kelly McGonigal recently Tweeted about a British Psychological Society post in which psychologists talk about things they still don’t understand about themselves. It’s really interesting reading, but the particular thing that I connected with was University of Texas psychologist David Buss saying “One nagging thing that I still don’t understand about myself is why I often succumb to well-documented psychological biases, even though I’m acutely aware of these biases … One would think that explicit knowledge of these well-documented psychological biases and years of experience with them would allow a person to cognitively override the biases. But they don’t.”

I know why Buss sometimes fails to act according to things he knows perfectly well, and yet I do the same thing myself, for instance a couple of weeks ago when I had a serious communication breakdown that I later saw wouldn’t have been a problem if I’d  used all of the communication skills I’d been learning for years (see Crucial Conversations: Tools for Talking When Stakes are High or Nonviolent Communication: A Language of Life). Actually, that’s the whole point of this post: just knowing something about how our minds work is not the same thing as using that knowledge.

So what’s the gap between knowing and doing? There are actually four gaps. Lucky for us, none of them is very wide.

1. Noticing opportunities to use the knowledge
The first step is a kind of mindfulness: in order to use, say, a communication skill, I need to be thinking about my communication as I’m doing it so that I can notice, “Hey, here’s a great opportunity to summarize my friend’s concerns!” Mindfulness can be improved with tools like meditation, feedback loops, and decision logging.

2. Understanding how to apply the knowledge
It’s good for me to know that I should try to summarize a person’s concerns back to them, but I need to know more than that abstract idea: I need to know how I go about it, perhaps having a step-by-step method I can use to apply the information I have, or some test I can use on my intended behavior to see if it would fit the information.

3. Surrendering objections
By definition habits are hard to change, and if you’re trying to act a different way, you’re trying to change a habit. Changing habits usually means giving something up, for example pride, less-than-ideal strategies you’ve been using for years, or defensiveness. In my case, if I want to make sure the person I’m talking to knows they’ve been heard and understood, I have to give up the impulse to do a critique of what they just said and instead be willing to understand first, react second. People are much more comfortable hearing someone else’s ideas when they know for sure that their own ideas have already made it across.

4. Making the effort
Putting a piece of knowledge into play requires conscious effort: there’s usually nothing automatic about it. Effort means a decision to devote at least a little bit of time and attention at the right moments to using the knowledge.

In an article on learning and the brain, I talk about how acting on knowledge helps us learn it better. For this article or any piece of knowledge you gain that might be useful, it can make all the difference to use it as soon as possible, several times, both in order to get used to the specific skill and to fix it in your brain. If we don’t go out of our way to bridge the four gaps between information and action–noticing opportunities, understanding how, surrendering objections, and making the effort–then the knowledge isn’t any more useful in our heads than it is left on the page, unread.

Photo by magnusfranklin